Maintenance Shield Program for Building Repair Proposals & Estimates

A Comprehensive Property Maintenance Plan for Multi-Unit Properties in Portland, Oregon

MULTIFAMILY • COMMERCIAL • COMMUNITY ASSOCIATIONS

Extend the Life of Your Building with a customized property services plan that takes the guesswork out of your building and grounds maintenance schedule. The Maintenance Shield Program provides you with a comprehensive summary of your property service needs giving you valuable insight into where more in-depth attention may be needed.

Our process begins with getting to know you and your property. Our expert walks through all areas of your property with a keen eye. We document the condition of buildings, common areas, and grounds while documenting the unique features of your property to provide you with a comprehensive property maintenance plan.

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Benefits of the Maintenance Shield Program

Comprehensive Services

We handle everything for you, which means that you don’t have to deal with multiple vendors. We provide excellent customer support, from scheduling to the day-of service, you can expect friendly, responsive and professional service. You can easily contact us via phone, email, or online.

Informative Reporting

The Maintenance Shield Program provides you with a customized summary report showing the recommendations and timeframes for services. More in-depth estimates can be provided upon request for any areas of concern.

A Reliable Partnership

From season to season, and year to year, HOA Services remains the consistent leader in property services in the Portland, Oregon, metropolitan area. Our customers love our full-service approach and attention to quality services.

Commercial Janitorial Technicians plan their work

Maintenance Shield Program Services

The Maintenance Shield Program was designed to provide multi-unit properties with a comprehensive solution for facilities and grounds janitorial, maintenance and repair services.

The proposals we offer provide community managers, HOA board members, property managers, and portfolio managers with vital details about the services that are recommended for your property. Routine janitorial and maintenance services, and on-demand repair services are included.

Routine services are recommended on a set frequency depending on the material type, recommendations of the manufacturer, and the unique features of your property. Our routine property services can help our partners prevent extensive repairs by catching issues early and alerting you to the problem. When damage is found, our repairs division responds by providing you with building repair estimates which can address any property-wide or per-unit repairs.

Roof, Gutter, and Downspout Cleaning

Routine upkeep of your building’s roof, gutter, and downspout systems can help prevent water infiltration and leaks. The advantage of scheduling routine preventative building maintenance far outweighs the risk of damage to your building’s exterior shell because if services are left for too long, the buildup of leaves, foliage, and debris can cause overflows, backups and blockages in your drainage system. Prolonged exposure to moisture also increases the likelihood of wood rot, mold, and mildew.

Our pros will note the condition of your roofs and gutters and any foliage nearby. We’ll recommend a frequency and timeframe for routine cleaning and make note of any areas that may require further inspection.

Building Siding Washing

Your building’s siding is its first line of defense against the elements and requires washing methods that won’t cause damage. When our pros are walking through your property, they will take note of building siding type and inspect the condition and appearance. They may research manufacturer’s recommendations for cleaning or take measurements.

We will make recommendations for periodic building washing, including recommended washing techniques safe for use on your siding.

Dryer Vent Cleaning

Lint and other debris can clog dryer vents if left for too long. Our professional compressed air system is specially designed to ensure lint and other debris are removed from dryer vents and prevented from being blown back inside your building. During our walkthrough, we note the location and number of dryer vents, as well as the type of vent cover. If cleaning from the interior of a unit is needed, we can do that too, and as an add-on service, we can even distribute notices in advance of the dryer vent cleaning.

Pressure Washing & Floor Power Scrubbing

Here in the rainy PNW, organic growth, moss, and other debris can accumulate and create slippery conditions. During the proposal process, we record the condition of your concrete surfaces, stairs, decks, and other flat surfaces, take note of any surrounding foliage or potential hazards. We note and high-traffic areas which may require degreasing, such as outdoor eating areas and trash enclosures.

With your property’s unique needs in mind, we provide a detailed and informative pressure washing and floor power scrubbing estimate ensuring your property remains sparkling clean year-round.

Lighting Services

Using a map of your property to locate each fixture, our lighting experts walk through your property and note the types of fixtures, bulbs, and any access considerations. Our lighting services can address a single outage, or we can provide routine lighting inspection and lightbulb replacement for your entire property. Any outages are noted, and fixtures with new bulbs that don’t light up are tested so recommendations services can be made.

Janitorial Porter

Our routine Janitorial Porter services provides multi-unit residential and commercial properties a reliable solution to maintain cleanliness, safety and curb appeal. During our walkthrough, we make notes of the unique features of your property. We may take measurements, note any out-buildings or stand-alone structures, record the number of trash receptacles and types of supplies to use.

We make sure we’re on the same page for tasks, so you know what to expect on each visit. We typically start with a map of your property, and we can work from a current task list, or build one from scratch. We partner with your community to finalize a task and services list that will provide you with the best results to upkeep your property.

Repairs

During the maintenance shield walk through, if exterior areas with wood rot or damage are discovered, they will be recorded so recommendations can be made for repair. We can also provide repair estimates for any other repairs that are requested or discovered during the walkthrough. HOA Services provides a wide array of repair and project management services including leak investigations & water intrusion repairs, wood rot repair, interior building repairs, and more.

How Do Our Proposals Work?

As we get to know you and your property, we can provide expert recommendations for a range of janitorial, maintenance and repair services. Our account executives manage our proposal process from beginning to end.

To get started:

Contact our office to schedule your Maintenance Shield Program property walkthrough

Our account executives work with you and your community to schedule the appointment and gather information up front about your property’s needs

An experienced project manager visits your property and walks through with a keen eye to make sure each area of your property is considered

During the walkthrough, we may take measurements, review property maps, take photos, and make notes about material types and condition

If applicable, we will reference your property reserve study

We compile a comprehensive Maintenance Shield Program that plans your recommended services, their frequency, and we can even include line-item estimates for repairs

Throughout the process, your account executive provides proactive customer service and manages communication with all decision makers, answers questions, and schedules both routine and on-demand service appointments.

Homeowner Association Reserve Studies

Homeowner associations and their board members may be looking to meet the requirements of a property reserve study. Our partners often provide us with a copy of their most recent reserve study so we can create a comprehensive Maintenance Shield Program that can help to maximize your property reserve and plan for the seasons ahead. Our partners rely on HOA Services to be a single property services provider, delivering a customized solution for the best service value.

Proudly Serving the Greater Portland & Willamette Valley Area

HOA Services has a fleet of field technicians ready to provide our partners with exceptional service each day.

We have partner properties in Wilsonville, Lake Oswego, Clackamas, Happy Valley, Tigard, Aloha, Beaverton, Hillsboro, Vancouver, and even Downtown Portland.

Looking for Other Repair Services?

HOA Services offers a wide range of property repair services to meet every property’s needs.

We offer on-demand services for a single area or property-wide repairs including wood rot repair, leak investigation and water intrusion repairs, interior building repairs, roof & gutter repairs, parking lot repairs, lighting repairs, carpentry, welding, and more!

Schedule a Proposal for Our Maintenance Shield Services

HOA Services is the local expert you can count on for per-unit or property-wide property services. We protect your property by providing comprehensive janitorial, maintenance, and repair services.

Get in touch with us today to find out more about how a partnership with HOA Services can benefit your community!

Contact Us for a Proposal

Ready to find out more?

Drop us a line today for a proposal!

Customer Reviews

Nicole E. (Property Manager of Multi-Family Communities)

I would also like to let you know what a great guy Antonio [Repairs Division Technician] is and how thorough and thoughtful he is. He suggested adding some security lights to the sides and back of the garage buildings in this area, the small 11-watt ones. I was delighted to have his competent help today!

Robert S. (HOA Board President of a Multi-Family Community)

I want to thank you for the quick response to the failed piping sleeve in our roof. Your crew [Repair Foreman and Technician Team] arrived as you promised, and did a great job for us, complete with photographs. We are extremely happy to get this fixed before the rains predicted for the rest of the week. Your efforts are greatly appreciated.

Kayleigh Prentice, CMCA (Community Association Manager )

HOA Services makes my life as a community manager so much easier. They are a one-stop shop for all maintenance needs. The response time is impeccable, and in most cases is immediate. If a request is out of their wheelhouse, they will let me know very quickly and also provide advice on the correct type of vendor to contact. Eric Doyle has been especially helpful in creating healthy relationships with many of my communities, and providing practical feedback for long-term planning.

HOA Services performs regular janitorial service at one of my large condominiums, and provides immediate feedback when issues are found. The keen eye for detail all technicians have is very helpful. HOA Services has worked on my entire portfolio, form roof cleaning, dump runs, gutter cleaning, and dryer vent cleaning, without any complaints. My homeowners always say the crew is very respectful and courteous.

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